Facilities and Health & Safety Manager
Application Deadline: 2 October 2024
Department: Business Support
Employment Type: Full Time
Location: Oxford
Reporting To: CFO
Description
Want to be part of a team transforming healthcare?
We are looking for a talented Facilities and Health & Safety Manager to join our team. You will have responsibility for the smooth running and optimisation of all of our sites.
You will work collaboratively with internal stakeholders across the company and manage external suppliers to ensure that the physical resources meet the needs of the current and future team. You will also support the CFO with set up and qualification of new facilities as required.
As the company’s Health & Safety Officer, you will lead the Health & Safety Committee comprising of representatives from each of the Adaptix sites (currently three facilities in Oxfordshire and two facilities in Scotland).
The Company
Medical imaging helps patients by enabling early and accurate diagnosis. However, 2D X-rays can be inconclusive as they give a fundamentally limited view of our 3D bodies. 3D images are possible with CT scanners but these are much expensive, give a high dose of radiation and moving a critically ill patient to a scanner can be labour-intensive and risky.
At Adaptix we are helping make 3D imaging more accessible to the people who need it by producing mobile, low dose systems that can be brought to patients and deliver imaging at point-of-care.
Candidate Profile
As our ideal candidate, you have a degree level qualification in a relevant subject, or equivalent experience, together with a recognised Health and Safety qualification.
Key Responsibilities
Main duties and responsibilities:
- Ensuring the smooth day-to-day running of company premises, liaising with suppliers, external service and utilities providers, landlords and contractors to maximise ROI for support and services across new and existing premises.
- Fulfilling the role and duties of Health and Safety Officer for the company, including ensuring that employees are appropriately trained and comply with required H&S policies and procedures.
- Ensure that all appropriate actions are taken to ensure the safety of our employees when working with company equipment (e.g. mechanical, electrical, chemical, or radiological equipment).
- Acting as first point of contact for out-of-hours premises emergencies (with support from the Facilities Supervisor for Edinburgh).
- Planning and managing logistics of office, laboratory and manufacturing fit outs and moves in collaboration with project owners/sponsors and within agreed budgets and timelines.
- Working with the Business Systems Manager to resolve IT issues, ensuring colleagues across the company have access to required IT resources.
- Working with colleagues across R&D, Quality, Operations, and external parties to ensure safety standards are maintained in our labs, working with external Radiation Protection Advisors as applicable.
- Setting, maintaining and ensuring compliance with appropriate standards for health and safety across the company, resolving issues where appropriate and escalating issues to the CFO if required.
- Maintaining records with local authorities (e.g. providing up-to-date chemicals registers to the Fire Brigade), as well as internal legal records (leases and facilities / service contracts).
- Providing support to employees across the company to ensure they have access to the physical resources required to perform their roles safely and efficiently.
- Maintaining health and safety records for employees across the company’s sites.
- Liaising with line managers and the HR team to implement required reasonable adjustments for employees. Carrying out Display Screen Equipment assessments, New and Expectant Mothers risk assessments as needed.
- Identifying opportunities to eliminate waste & promote good environmental practice and ensure company compliance with ISO 14001 requirements within agreed timelines.
- Actively support and be involved with carbon footprint reduction plans and activities within facilities and equipment, in line with company ESG (Environmental Social and (Corporate) Governance) goals and plans.
- Working with the Quality team and process owners to update company QMS resources and risk registers where they relate to Health & Safety (e.g. SOPs for safe chemical handling).
Skills, Knowledge and Expertise
Skills:
- Works flexibly and productively with others to contribute to company goals beyond individual objectives.
- Prioritises own workload to meet deadlines and see tasks through to their successful completion
- Identifies opportunities for process and system improvements
- Able to train and inspire colleagues to follow H&S best practice
- Uses initiative to both anticipate difficulties and apply a logical, solution-focused approach to resolving issues
- Remains calm in stressful situations and deals with sensitive or confidential information professionally
- Numerate with an excellent attention to detail
- Develops and manages effective relationships with multiple stakeholders
- Good report / document writing skills and an excellent attention to detail
- Proficient in the use of IT systems
- Ability to deliver results and achieve business goals in a changing environment
Experience:
- Providing Health and Safety support for both office and lab-based environments
- Experience of managing resources and successfully managing relationships with contractors and suppliers
- Working within a medical device company or other highly regulated industry
- Proven track record of achieving ISO accreditation (ISO 13485 desired)
Apply Now
This is a permanent full-time role is based at our commerical offices in Eynsham, Oxfordshire, with travel to our other facilities in Oxfordshire and Edinburgh as required.
Please note the closing date, however should we find a suitable candidate before this date, the position may be filled earlier. Please note that we are unable to provide sponsorship for visa applications for this role.
If you feel that you would excel in this role we would be delighted to hear from you!