Overview Join us in shaping the future of collaboration and information management at PM Group, helping teams work smarter, share knowledge effectively, and deliver projects with confidence.
Our Digital Transformation - DIG Department is seeking an experienced Information Management & Collaboration Specialist to support them with the implementation and operationalisation of enterprise information and collaboration platforms across the business.
The role will focus on establishing governance, operating procedures, implementation standards and adoption frameworks for new and existing document management and collaboration technologies.
A key responsibility will be developing a repeatable implementation playbook that can be applied consistently across projects, business functions and future platform deployments.
It is important that you will bring practical experience across multiple document management, collaboration and content management platforms and be capable of translating this experience into scalable PM Group standards, processes and ways of working.
Responsibilities Here's the activities that you will be responsble for
Information Management & Governance
- Support the implementation of PM Group's Information Management Framework.
- Develop governance standards, operating procedures and controls for collaboration and document management platforms.
- Ensure solutions align with information governance, compliance and records management requirements.
- Define and maintain platform standards, templates and guidance materials.
Platform Implementation & Adoption
- Lead the onboarding and operationalisation of new collaboration and document management platforms.
- Develop implementation playbooks, operating models and deployment approaches.
- Work with project teams and business stakeholders to ensure successful adoption.
- Manage platform improvement and optimisation activities.
Business Engagement
- Engage with business stakeholders to understand information management and collaboration requirements.
- Facilitate workshops to define processes, governance and ways of working.
- Provide guidance and support during platform implementation and change initiatives.
Continuous Improvement
- Identify opportunities to improve information management and collaboration capabilities.
- Promote best practice across PM Group.
- Capture lessons learned and establish repeatable approaches for future deployments.
Qualifications We want to hear from applicants who will bring their expertise to our team. You must have previous experience
- With Information Management, Document Management, Collaboration Platforms or Digital Workplace environments.
- Implementing or supporting collaboration platforms and Enterprise Document Management Systems (EDMS) - put collab platforms first.
- Developing governance frameworks, standards and processes.
- Facilitating workshops and engaging with business stakeholders.
- Excellent communication and documentation skills.
- Strong understanding of document lifecycles, information governance, role-based access & security models
Desirable
- Experience with platforms such as:
- SharePoint Online
- Microsoft 365
- PIMS
- Fusion/Idox
- Autodesk Construction Cloud (ACC)
- Experience within engineering, construction, project delivery or professional services organisations.
- Knowledge of Information Architecture & Governance, Metadata and Taxonomy design.
- Experience supporting programme or enterprise-wide platform deployments.
Key Attributes
- Strong analytical and problem-solving skills.
- Ability to work across business and technical teams.
- Comfortable operating in a changing and evolving environment.
- Ability to develop practical, scalable and business-focused solutions.
- Self-starter with the ability to work independently and take ownership of deliverables.
D&I
Inclusion and Diversity are core to our culture and values. Wherever we work, we commit to a culture of mutual respect and belonging by building a truly inclusive workplace rich in diverse people, talents and ideas. Valuing the contributions of all our people and respecting individual differences will sustain our growth into the future.
PM Group is committed to ensuring our hiring process is fair and accessible to all and will provide candidates with disabilities with reasonable accommodations required to participate in the recruitment process. If you require any assistance in this regard, please let us know.
If this sounds like your next challenge, we'd be delighted to hear from you.
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